Workgroup Meeting Notes: December 18, 2019

  • Overview of Last Meeting - Transportation
    • Bruce observed that the task force met without the transportation staff.  However the meeting was limited to discussing the technology that was reviewed during this meeting as well.
    • Tim stressed the need to interact with the staff as soon as possible - and before discussions with parents about potential program placement changes.  For example there is speculation as to where the EAP programs will be.
  • Program Logistics Updates - Becky
    • The program placement work is continuing. Working hard to regionalize all the District's programs where possible.  
    • Now beginning to discuss anticipated changes to program placement with school principals which will enable the team to finalize program placement.
    • We reviewed the most current map reflecting program placement for Special Ed programs.  We discussed the ability to illustrate the "before and after" with respect to program placement as well as building capacity and how that informed the difficult decisions.
  • Update on Technology - Joe
    • Matt from Tyler Technologies joined the work group to review the technology systems (VersaTrans). He discussed the reasons that some of the software features have gotten mixed reviews in their use.  It is largely related to the ways in which the tools were set up (student log-in versus family log-in for example). 
    • Tyler Technologies will get us a list of districts using these tools in our region. 
    • Tyler Technologies recommended starting the system from a hosting approach.  He also recommended phasing the implementation of the programs and applications.
    • Tyler Technologies provides two updates a year to its "evergreen" clients - which the District is.
    • The question was asked if we couldn't implement the "universal log-in" feature for our district parents?  Duggan indicated that we are implementing this now.  We will look into having this in place prior to creating another District system for parents to log-into.
    • Joe, Mike and Duggan will determine who is on point for this project.
    • Tyler Technologies recommended emphasizing that these tools are a districtwide initiative - not just a Transportation project.
    • The tablet project has been out for 4 years and has 125 or so schools currently using the system.  The systems are being implemented very actively around the nation.
  • Analysis Summary Review - Transportation
    • Started with the slide that captured where we ended our last discussion - narrowed the four options down to two (options 1 & 2)
    • Analyzed the effect of aging to the next grade level. With a hybrid system of both a 3 tier system for some schools and 4 tier systems for the other schools both options seem workable with approximately the same number of additional buses (and routes).
      • Both scenarios theoretically meet the hard constraints.
      • Additional "on the ground" type of analysis is necessary to confirm the theory and sort through the logistical details
      • Any of the proposed options leave more time where students need to be supervised either before or after the school day.  There will be a cost of supervising the students if they arrive early or late.
  • Results from Analysis - Transportation
    • The task force felt it is worth advancing:
      • Scenario 2  for further review - with special programs data from Becky and working to move the 7:45 start time and the 4 pm stop time earlier.
      • Scenario 1 for comparative analysis
      • Further analysis of both scenarios as to:
        • How many of which types of buses (and drivers) are needed
        • Finalization of program placement and 4 tier schools (which schools will be in that 4th tier)
        • Refinement of bus routes with regard to the actual experiences (where can they make turns, are drop-offs on the right side of the street, etc.)
        • Then an implementation plan can be developed 
  • Timeline/Next Steps - All
    • Next meeting is January 8th
  • Board study session is January 13th

 

 

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