Northshore School District uses Frontline for NSEA, ESP, and NEOPA employees to record their absences.
Below you will find information on how to record your absence, the absence codes that you should use, and helpful tips and links.
For leaves of absence more than 10 days, you will need to complete a leave of absence form and be approved by Human Resources. When you have been approved, you should then pre-arrange your substitute and email the Sub Office with dates and desired sub.
Reporting An Absence
With Frontline, there are two ways to enter your absences.
You can enter them using the automated Frontline phone system 1-800-942-3767 or you can enter them through the Frontline Website or by clicking on the logo below:
To access their system, you will need to have created a Frontline ID account. When first hired, you should’ve received an email invitation from Frontline to create your Frontline ID and password. If you didn’t receive the email invitation, please email firstname.lastname@example.org.
If you have forgotten your username, please email email@example.com.
Please note that once you log onto Frontline you will have access to additional training documentation as well as the ability to watch short online training videos on your computer screen.
Please verify that the date(s) and the times of your absence have been entered correctly.
If you are pre-arranging with a particular Substitute who has already agreed to cover for you, please make sure that you assign the Substitute to your job in Frontline. If you forget, the system will begin looking for a qualified Substitute, and we may have two people showing up to fill the absence - the one the system contacted and the one you verbally arranged with to take the job.
If you need to change a reason code for an upcoming absence, you now have the ability to this yourself in Frontline. Please do NOT cancel the job and re-create a new one as this causes issues.
If you are going on an extended leave, you may have to select a teacher that is properly endorsed, depending on your grade level, subject and school and the length of your leave. Please contact the Substitute Office so the correct match can be made.
You now have the ability to identify preferred substitutes and you can add them to your "preferred" list. You can also exclude a Substitute from taking your jobs.
If your hours, position or location are incorrect in Frontline, please call the Substitute Office and let us know as soon as possible.
Please refer to your CBA for definitions of reason codes.
Top Reason Codes include:
- 01 Illness
- 02 Emergency
- 03 Personal
- 04 Bereavement-please note in the Admin Note field who has passed away when creating the absence
- 05 Jury Duty-send copy of jury summons to Sub Office via intra-district mail
- 06 Unpaid- Leave of Absence Application needs to be completed and signed by building principal and then sent to Sub Office
|Code||Absence Reason||Code||Absence Reason|
|Illness||70||Math CCSS T2|
|02||Emergency||73||Elem Report Card|
|05||Civic Duty||77||TRT/Instruct Tech|
|07||Class Release/Vac||79||Elem Testing/IRR|
|08||IME (Auth. Req'd)||80||Title I School|
|09||Religious Observ||81||Title III/ELL Federal|
|11||Additional Admin||82||TBIP/ELL State|
|12||Advanced Placement||83||Library/Dist Work|
|13||Fill In For Staff||85||Sec AP/IB Title II|
|14||ASB Reimbursement||87||Science PD|
|15||Assessment Trg||88||Science T2|
|16||Building Inserv||89||SS CCSS T2|
|18||Camp Cedar Spring||93||Elem Sp Ed PD|
|19||CMAC (Dunham)||94||Sec Sp Ed PD|
|20||C&CR (CTE)||99||Social Studies|
|21||TPEP Release||105 (Web only)||Guidance Team|
|22||New Tchr Release||110 (Web only)||PBIS|
|23||Pooled Hrs/IRR||114 (Web only)||ELPA21 Testing|
|24||Security Review||115 (Web only)||HiCap PD-BE|
|25||Transfer||116 (Web only)||HiCap Basic Ed|
|26||Student Info System||117 (Web only)||WEB/LINK Trg|
|27||CMS Migration||118 (Web only)||Advisory Team|
|28||O'Keefe Reconfig||119 (Web only)||PBIS School Based|
|32||NCHS||120 (Web only)||SpEd Promotion|
|35||SDLT Training||121 (Web only)||SpEd Adv Team|
|36||Dept Head||122 (Web only)||HiCAp PD|
|37||District Mentors PD||123 (Web only)||HiCAp Title II|
|38||Edu Ldrship Intrn||125 (Web only)||ELA 6-12 TII|
|39||Elem Ed (Wellington)||126 (Web only)||Sec World Lang|
|40||Elem Libr Release||127 (Web only)||Sec Visual Arts|
|43||Hale||128 (Web only)||HiCap-NSF|
|45||Health/Fit Trg||129 (Web only)||ELA K-5 PD|
|46||HR PIP (Hale)||130 (Web only)||6th Gr Challen T2|
|47||IB/IHS||131 (Web only)||FDK-WaKIDS|
|48||Elm IEP 19.7/20.8||132 (Web only)||Prin/Tchr Ldr Title II|
|49||Sec IEP 19.7/20.8||133 (Web only)||Strategic Plan|
|50||Inst Tec 2014-18||135 (Web only)||Smarter Balance|
|52||Inst Strat T2||136 (Web only)||Mddle Sch T2-Dist|
|53||Music||137 (Web only)||Health/Fit TII|
|54||LAP-District||138 (Web only)||ELA K-5 TII|
|55||Math PD||139 (Web only)||Sec Trans-School|
|56||NSEA-Reimbursed||140 (Web only)||LAP-School|
|57||Elm Open Position||141 (Web only)||Title I-District|
|58||SEC Open Position||144 (Web only)||Trans Suppt PD|
|59||OT/PT/Psy/SLP No Sub||145 (Web only)||PD Tech|
|60||Elem Overload||147 (Web only)||Restorative Just|
|61||Sec Overload||148 (Web only)||DWellington Transition|
|62||Post Season Play||149 (Web only)||HMiller Transition|
|63||Princ Discr Fund||150 (Web only)||SJH/CC Construction|
|64||Reimbursement||151 (Web only)||Military Leave|
|68||Secondary Ed (Miller)|
|69||ELA 6-12 PD|