How To Rent Performing Arts Venues

Please note: To ensure adequate time for schools to reserve performance venues for the upcoming school year, Performing Arts Venue rental requests will not be accepted until August 1. Requests submitted prior to August 1 for the upcoming school year will be declined.

Please follow these steps to inquire about renting Northshore Performing Arts venues:

  1. Check the Performing Arts Venues calendar to see if the dates you desire are available. Please note, a date with no scheduled event does not guarantee its availability.
  2. Once you have found a potential date, please fill out the Rental Request Form.
  3. Once a date has been confirmed you will be prompted to fill out the rental agreement form and provide proof of renters insurance. Requirements for the insurance will be found on page three of the rental agreement.
  4. Once these documents are completed and submitted, you will receive a confirmation of your rental. At this point, you will need to schedule a meeting with the District Theater Manager to discuss the technical needs and details of your event.

Performing Arts Venue Rental Insurance Requirements

The Applicant is responsible for reviewing all insurance documents to ensure compliance before submission.

  • If you are unsure whether your policy meets District requirements, consult your insurance broker.
  • If you believe a specific coverage requirement does not apply to your event, contact ccash@nsd.org. 
  • Proof of insurance is required before any services or facility use may begin.

Certificate of Liability Insurance (COI) Requirements: The Applicant/Lessee must maintain, at its own expense, liability insurance issued by a carrier reasonably acceptable to the District. The District cannot review entire policies; contact your broker for assistance.

  • Insurance must be provided on an Acord 25 form or equivalent. 
  • Coverage must be primary and noncontributory to any insurance carried by the District.
  • The Named Insured must match the organization listed on the Facility Use Application. o If the organization is an umbrella entity of the Named Insured, the organization’s name must be identified on the COI (typically in the Description Box).
  • Liability Coverage must be an “Occurrence” policy. 
  • $2 Million per occurrence for Commercial General Liability coverage including Bodily Injury, Personal Injury and Property Damage
  • $4 Million General Aggregate
  • Sexual Molestation and Abuse Coverage is required for groups working with minors on an ongoing basis (e.g., classes, day camps, childcare, team practices).
  • Automobile Liability: Minimum $1 Million combined single limit per accident for bodily injury and property damage.
  • Workers’ Compensation coverage is required for employees, volunteers and/or independent contractors.
  • Certificate Holder:
Northshore School District
3330 Monte Villa Parkway

Bothell, WA 98021

Note: Do not submit certificates listing any other entity as the Certificate Holder. You will be asked to re-submit your insurance information. 

Additional Insured Endorsement Form: District must be named as an Additional Insured on Lessee’s liability policy.

  • Include the Additional Insured Endorsement Form identifying the district as: 
    • Northshore School District and its Officials, Agents, and Employees